Meeting Minutes: September 2019

Hi Everyone,

Presentation

Introductions
- Welcome to everyone new for joining us!
DIY Workshops
- Michael is currently working with the DIY Working group on 6-7 workshops that will focus on Adobe Creative Suite, Creative Briefs, Scripting & Storyboarding, Production, Post Production, and Podcasting.
- Contact Michael (michael.sider@ubc.ca) for more details.
Volumetric Video Test
- Almost 30 cameras were used
- Been aligning all the shots
- It’s definitely possible but room for improvement
- Issues with contrast, clothing matched with background
- Few more shots to process!
- 920 frames
- You can view the video here (password: volumetric19)
Vendor List
- Semi-protected but can be accessed by anyone from the CoP
- CWL and password protected (email an.wang@ubc.ca for details)
- You can put down department’s equipment, just email Andrew your CWL and you can be added
- Possibly add comment section under each vendor
  - What equipment they bought
  - Don’t rant, stick to what we need to know
- Need to be logged into CMS System
Operations
- Single block year-round (repeated)
- Send agenda two weeks before
- Second Thursday of every month
- No meetings in December (debatable – we will send out invitations and see the turnout) and summer months
Going ahead with DME 2020
- Don’t know the theme yet
- Only people from UBC
- Full scale in Okanagan
- Maybe one day Vancouver can host it
Round Table
- Duncan
  - HI-8 tape player and goes to HDMI
  - 8mm film
  - Cineworks has 8mm
  - ARTS ISIT in Buchanan might have HI-8 equipment
- Bringing in someone from legal to talk about copyright and IP (when are we allowed to film, do we need signs, moral rights, public space, etc.) – talk with Andrew and Rosemary
- Different kinds of forms
  - What input does the talent have when it comes to the release forms
  - How do we indicate that someone doesn’t want their photo taken
    - If it’s a public event, put notices up
    - In classrooms, ask them to go into a section where we don’t film (need advanced approval)
  - We should talk about the future more around UBC and CoP
    - What are we not doing?
    - How are we designing stories?
    - What software is everyone using? Can we share licenses?
  - UBCO has launched an emerging media initiative
    - Joel is leading that
    - Will share more with everyone when she gets more info

Thanks again for coming, see you in October!